How To Highlight Text In Notes

5 Different Strategies to Highlight Text in PowerPoint

by Avantix Learning Team | Updated August 24, 2021

Applies to: Microsoft^® PowerPoint^® 2013, 2016, 2019 and 365 (Windows)

You lot can highlight text in PowerPoint in many different ways. If yous take PowerPoint 2019 or 365, Text Highlight Colour is bachelor on the Home tab in the Ribbon. For those with older versions (without a Highlight command in the Ribbon), y'all'll need to use other strategies to highlight text. In this article, nosotros'll review 5 ways to highlight text in PowerPoint. Most of these strategies will work in all versions.

A give-and-take of circumspection – highlighting uses color equally a way to focus attending. Nevertheless, some members of your audience may not be able to see color so you may desire to combine highlighting with another effect such every bit bold.

Also, proceed in heed that highlighting is only ane way to focus attending. You can apply many strategies in PowerPoint to focus attending including creating bureaucracy, drawing lines, creating spotlight effects, inserting images and adding animations.

Annotation: Buttons and Ribbon tabs may brandish in a dissimilar manner (with or without text) depending on the size of your screen and your Control Panel settings. For PowerPoint 365 users, Ribbon tabs may appear with different names. For case, the Picture Tools Format tab may appear equally Picture Format and the Drawing Tools Format tab may appear as Drawing Format or Shape Format.

Recommended article: 15 Shortcuts to Select Text in PowerPoint

Practice y'all want to acquire more nigh PowerPoint? Check out our virtual classroom or live classroom PowerPoint courses >

Option 1: Apply and remove highlighting (for PowerPoint 2019 or 365 users)

If you accept PowerPoint 2019 or 365, the Text Highlight Colour command is available in the Ribbon in PowerPoint. You would typically apply highlighting in Normal view.

Beneath is the Dwelling tab in the Ribbon (for 365 and 2019) with the Text Highlight Colour control in the Font group:

To highlight text in PowerPoint 2019 or 365:

1. Select the text that yous want to highlight.
2. Click the Dwelling tab in the Ribbon.
3. Click the arrow adjacent to Text Highlight Colour in the Font group. A colour gallery appears.
4. Select the desired highlight color from the gallery.

Below is the Text Highlight Color control in PowerPoint for Office 365 subscribers:

To highlight multiple not-face-to-face text selections:

1. Ensure that no text is selected on the slide.
2. Click the Home tab in the Ribbon.
3. Click the arrow next to Text Highlight Color in the Font group. A color gallery appears.
4. Select the desired highlight color from the gallery. The mouse pointer changes to a highlighter.
5. Drag over the text yous wish to highlight. You tin keep dragging over multiple instances of text.
6. When you have finished highlighting, press Esc on the keyboard to turn off the highlighter.

To remove highlighting from text:

1. Select the highlighted text.
2. Click the Home tab in the Ribbon.
3. Click the arrow side by side to Text Highlight Color in the Font group. A color gallery appears.
4. Select No Color from the gallery.

Choice two: Copy Microsoft Word highlighting to PowerPoint (for PowerPoint 2010, 2013 or 2016 users)

If you have PowerPoint 2010, 2013 or 2016 and are not an Office 365 subscriber, the Text Highlight Color command is non available in the Ribbon. However, you can copy highlighting from Microsoft Give-and-take and paste information technology into your PowerPoint slides. Yous would typically apply highlighting in Normal view.

To re-create highlighting from Word to PowerPoint:

1. In Microsoft Word, select the text that y'all want to highlight and re-create to PowerPoint. Ensure it is the aforementioned font and size equally the destination text box or placeholder in PowerPoint.
2. Click the Home tab in the Ribbon.
3. Click the pointer next to Text Highlight Colour. A color gallery appears.
4. Select the desired highlight color from the gallery.
5. Re-create the text by pressing Ctrl + C or right-click and select Copy.
6. Switch to PowerPoint.
7. Click in a text box or placeholder on a PowerPoint slide where you wish to place the highlighted text.
8. Right-click and select Proceed Source Formatting in the Paste Options in the driblet-down menu. This volition copy the highlighted text into PowerPoint.
9. If you wish to copy the highlighting to other text, select the highlighted text.
10. Click the Home tab in the Ribbon.
11. Click the Format Painter.
12. Drag over the other text you wish to highlight.

Beneath is the Paste Source Formatting option in PowerPoint (available in all versions):

Below is a sample of highlighted text copied from Microsoft Word:

To remove highlighting you accept copied from Microsoft Word from text in PowerPoint:

1. Select any text on the PowerPoint slide that is non highlighted.
2. Click the Dwelling tab in the Ribbon.
3. Click the Format Painter.
4. Drag over the text with the highlighting you want to remove.

Selection 3: Draw a shape effectually the text you want to highlight (all versions)

Some other way to highlight text is to draw a shape (such as a rectangle) around the text y'all want to highlight and and then transport it behind the text (you can also fill a text box or placeholder with a color).

To highlight text past cartoon a basic shape around it:

1. Display the slide with the text you want to highlight.
2. Click the Insert tab in the Ribbon.
3. Click Shapes then select a shape such equally a rectangle from the gallery.
4. Elevate to describe the shape around the text.
5. Drag the shape sizing handles to fit the text.
6. Drag the edge of the shape to move it. You can likewise apply your arrow keys on your keyboard to move information technology.
7. With the shape selected, click the Drawing Tools Format tab in the Ribbon.
8. Click the arrow beside Shape Fill up and select a color from the gallery as the highlight color.
9. Click the pointer beside Shape Outline and select No Outline.
10. With the shape selected, click the Drawing Tools Format tab once again and select Send to Back or Send Astern from the Ship Backward drop-down bill of fare to send the shape backside the text.

Below is a sample of a rectangle shape used to highlight text:

To highlight text by drawing a custom shape around it:

1. Display the slide with the text you want to highlight.
2. Click the Insert tab in the Ribbon.
3. Click Shapes and select the Scribble tool from the gallery (the terminal pick in the Lines grouping).
4. Keep the left mouse button pressed and drag around the text to depict a custom shape. Ensure that you release the mouse push button on the starting point of the path to create a closed path (which you can fill with a color).
5. Drag the edge of the shape to motion it. Y'all can also use your arrow keys on your keyboard to move it.
6. Right-click the shape and select Edit Points to edit the points. Elevate a point to move it. Ctrl-click a indicate to remove it. Ctrl-click the path to add a point. Click outside the shape to exit Edit Points mode.
7. With the shape selected, click the Cartoon Tools Format tab in the Ribbon.
8. Click the arrow beside Shape Fill and select a color from the gallery as the highlight color.
9. Click the arrow beside Shape Outline and select No Outline.
10. With the shape selected, click the Drawing Tools Format tab again and select Send to Dorsum or Ship Astern from the Transport Backward drop-down menu to send the shape behind the text.

Below is a sample of a custom shape used to highlight text:

Option four: Apply a glow effect to text (all versions)

You can also apply the Glow text effect as an alternative to highlighting.

To highlight text past applying the Glow text effect:

1. Select the text you want to highlight.
2. Click the Drawing Tools Format tab in the Ribbon.
3. Click the arrow next to Text Furnishings and select Glow from the driblet-down menu.
4. Select a Glow variation from the drop-down menu.

Beneath is the drib-down menu with Glow variations:

Selection 5: Describe on slides during a slide prove using the Highlighter tool (all versions)

Another way that yous can apply highlighting is to use the Highlighter tool when you are running a slide show. This is chosen ink annotation.

The Highlighter tool creates lines that start out in yellow, are semi-transparent and are thicker than lines created with the Pen tool. Yous can access the Highlighter tool using the context bill of fare (beneath) during a slide show.

To use the Highlighter tool and draw on a slide during a slide show:

1. Open an existing presentation.
2. Click the Slide Show button on the bottom right.
3. In Slide Testify manner, signal to the lesser left surface area of screen. A series of icons will appear.
4. Click the Pen icon. A menu will appear. Choose the Highlighter tool from the menu. Alternatively, you tin can also right-click or press Shift + F10 to display a menu, cull Pointer Options and then Highlighter. The cursor changes to a yellow line (the default color of the Highlighter tool is yellow).
5. Drag to draw or write on the slide. Hold downward Shift equally you draw to draw straight lines.
6. Press Escape when you're finished using the Highlighter. When you get out the bear witness, you will be asked if y'all want to keep the ink annotations. You tin can opt to keep or discard the annotations.

Beneath is a sample of highlighting applied during a slide testify:

To change the color of the Highlighter:

1. In Slide Show mode, point to the bottom left area of the screen.
2. Click the Pen icon or right-click or press Shift + F10 to display the bill of fare. Select Ink Color from the menu and then select a color from the sub-carte. There are ii types of colors – Theme Colors and Standard Colors. Theme colors may differ as they are affected by the Theme for the presentation but Standard Colors volition ever incorporate the same ten colors for all presentations.
3. Display the highlighter and draw every bit usual.

If you'd like to learn more than virtually this and other ink notation tools, check out How to Depict on PowerPoint Slides on the Wing during a Presentation (Using Ink).

This article was starting time published on March 31, 2018 and has been updated for clarity and content.

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